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Innovate Birmingham

Innovate Birmingham is seeking to hire an Operations Coordinator. We are looking for a responsible leader to support our highly skilled team in a timely and professional manner. Innovate Birmingham operates as a start-up, with a lean team that will all have multi-faceted responsibilities.  It is a high-demand, results-driven environment that will require high energy, collaboration, critical thinking, problem solving, and creativity.

You will be “mission control”, providing high-quality administrative and operational assistance. Your main duties will  include but are not limited to supporting special projects, ensuring regular communication with potential program candidates, planning board and committee meeting logistics, calendar management and managing travel logistics. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate has previous experience as a key team member, volunteer, administrative assistant, event planner or office manager and is familiar with office management technologies.

The Operations Coordinator will report to the Director of Operations but will also support additional members of the Innovate Birmingham team.  The responsibilities and skills required include, but aren’t limited to, the following:

 

You are…

The poster child for emotional Intelligence
Often complimented on your “level -headedness” and objectivity
Excited by puzzles and problem-solving
Love and live by schedules, calendars, and planners
The person who actually enjoys spreadsheets and “behind the scenes” work
Comfortable holding a conversation with both high school students and an executives
Experienced in exercising discretion and confidentiality with sensitive company and participant information
Not easily frazzled by failure, in fact, you view failures as learning opportunities

Your responsibilities will include but not be limited to…

Assisting in the planning and execution of alumni, community, partner events
Conducting follow-up calls and screenings with prospective candidates
Communicating with candidates in the application pipeline about next steps
Creating regular reports and updating internal databases
Making travel arrangements
Managing phone calls and external emails
Facilitating internal communication (e.g. distribute information and schedule meeting spaces, etc)
Prepping and leading internal team meetings
Suggesting more efficient ways to run the office and troubleshoot malfunctions
Requirements…

1-3 years of proven work experience or volunteer experience as a project manager, event planner, office manager or similar role
Associates or Bachelor’s degree in Business, Communications or other relevant fields.
Solid experience with office management systems, CRM’s and MS Office
Experience using office equipment, including printers, scanners, etc

What will set you apart..

Proficiency with Google drive, Asana, and Slack
A strong Llinkedin profile
Strong communication skills (via phone, email and in-person)
References who can speak to your professionalism and integrity
Previous work experience in a startup environment

Your first 30 days you will…

Be introduced to our communications tools
Learn our values/policies/processes
Ask questions
Sit in on key meetings to begin connecting the dots

By month six  you will…

Know our 8 programmatic focus areas like the back of your hand
Have planned and executed two demo day events
Have screened/interfaced with 100+ program candidates and supported 60 – 75 program participants

Compensation

$32,000 – $35,000 annual salary
Health benefits
Dental benefits
Vision benefits
Professional development stipend
To Apply·

Please send a cover letter and resume to Kellie@innovatebham.com by Friday, November 1, 2019.

To apply for this job email your details to kellie@innovatebham.com